1. Data Controller

The data controller is:
Smart Tax Romania
Email: info@smartaxromania.com
Phone: +40 799 985 934
Website: www.smartaxromania.com

2. Data Collected

We collect only the necessary data:
– Identification data: name, surname, date of birth, copy of passport or ID card.
– Contact details: address, email, phone number.
– Administrative and tax data: documents required for company formation and management (statutes, NIF, CNP, etc.).
– Financial information: only for invoicing and payment of services.
– Browsing data (cookies, IP address, logs).

3. Purpose of Processing

Data is used for:
– Company formation and management in Romania.
– Contract execution and invoicing.
– Compliance with legal obligations (tax, accounting, anti-money laundering).
– Communication with clients and prospects (emails, calls, meetings).
– Service improvement and commercial follow-up.

4. Legal Basis for Processing

Processing of your data is based on:
– Article 6.1.b GDPR: performance of a contract or pre-contractual measures.
– Article 6.1.c GDPR: compliance with legal obligations.
– Article 6.1.f GDPR: legitimate interest (prospecting, client follow-up).
– Article 6.1.a GDPR: consent (newsletter, non-essential cookies).

5. Data Recipients

Your data may be shared with:
– Our partners (lawyers, notaries, accountants, banks).
– Romanian administrative and tax authorities.
– Our technical providers (hosting, messaging tools, CRM).

No transfer of data outside the European Union is carried out without appropriate safeguards (EU Standard Contractual Clauses).

6. Data Retention

– Client data: during the contractual relationship, then 10 years (accounting and tax obligations).
– Prospect data: 3 years after the last contact.
– Cookies: maximum duration of 13 months.

7. Data Subject Rights

In accordance with the GDPR, you have the following rights:
– Access to your data (Art. 15 GDPR).
– Rectification (Art. 16 GDPR).
– Erasure (Art. 17 GDPR).
– Restriction of processing (Art. 18 GDPR).
– Objection (Art. 21 GDPR).
– Data portability (Art. 20 GDPR).

To exercise your rights: info@smartaxromania.com.
You also have the right to lodge a complaint with the National Supervisory Authority for Personal Data Processing (ANSPDCP, Romania) or with your national data protection authority.

8. Data Security

We implement all necessary technical and organizational measures (encryption, access control, secure backups).

9. Changes

This policy may be updated. The most recent version will always be available on our website.

Cookie Policy – Smart Tax Romania

1. What is a cookie?

A cookie is a small file stored on your device when browsing our website. It helps remember your preferences, improve user experience, and measure audience statistics.

2. Types of cookies used

– Strictly necessary cookies: ensure website functionality.
– Analytical cookies: allow us to measure audience and website usage (e.g., Google Analytics).
– Marketing cookies: used to personalize ads and track their performance.

3. Consent

On your first visit, a banner appears allowing you to:
– Accept all cookies.
– Refuse all non-essential cookies.
– Customize your choices.

Your consent is stored for a maximum of 6 months.

4. Cookie Management

You can change your preferences at any time in the consent banner or through your browser settings.